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SIMCO Payroll Team HR Department at work

Your new payroll department

Flexibility

SIMCO Listen to what our customers actually require, find the solutions that can really make a difference to your business, adding value through our partnership approach.

Fully Managed Payroll

If you are looking to focus time on your core business, then SIMCO's fully managed payroll service is for you.  So let the specialists take care of payroll.  SIMCO understand accuracy reflects on your business and is very emotive for your staff.   SIMCO can support you by providing you with a first-class payroll service that will strengthen your working relationship with your staff through our delivery of your payroll and portal. 
 
Should SIMCO become your payroll department and fully manage all the obligations surrounding payroll for your business, our Premium Partnership Service provides you and your business with a connected, flexible, affordable, compliant, cost and time-efficient solution.  Our qualified Payroll Technicians, accredited by The Chartered Institute of Payroll Professionals, accompanied with a third-party market-leading software solution, fill in the gaps and lower resource requirements in your business, SIMCO’s comprehensive Premium Partnership package for fully managed payroll includes 

Fully Managed Payroll

Features

  • Process starters and leavers including the issue of employee p45

  • Processing of Salary / Hourly Pay / Overtime / Bonus / Commission and other variables

  • Allowances

  • Processing of student loans, SL1, SL2, and SL4 in Scotland effective 1 April 2021

  • Calculating holiday pay and accruals

  • Calculation of Statutory Sick Pay (SSP), Calculation of Statutory Maternity Pay (SMP)

  • Calculation of  Statutory Paternity Pay (SPP), Calculation of Statutory  Adoption Pay (SAP)

  • Calculation of Shared Parental leave & Pay

  • Employment allowance - De Minimis Aid EC Regulation 1407/2013

  • Apprenticeship Levy calculations

  • Gross to Net pay calculations

  • Statutory redundancy calculations

  • Real-Time Information reporting to HM Revenue and Customs (HMRC)

  • Calculate payments due to HM Revenue and Customs (HMRC)

  • FPS - Full Payment Submissions, EPS Employers Payment Submissions

  • NVR - NI Verification Requests

  • FPS - Additional submission updating HMRC with changes from a previous year-end

  • Ongoing employee support

  • Liaison with HMRC as your payroll agent

  • RTI validation reports and FPS/EPS returns recorded

  • Re-enrol eligible workers into your nominated workplace pension

  • Reporting to the Pensions Regulator and answering queries

  • Upload pension contributions to your nominated pension provider(s)

  • Liaison with HMRC as your payroll agent

  • Process pension opt-outs and opt-ins

   

   Web Portal Features

  • A full suite of management reports via your free web portal

  • Automatic Cloud backup, ensuring your data is safe 247/365

  • Complete record keeping

  • Employee self-service

  • Employer dashboard

  • Multiple users

  • Smartphone and IOS application

  • View HR documents and contracts

  • Smart alerts

  • User-friendly interface

  • Payslip access and archive

  • Request leave

  • Update contact information

Part Managed Payroll

SIMCO's part-managed payroll service gives all the control to you to enter your payroll hours and updates accompanied by the support of payroll professionals. 
 
Outsourcing the time-consuming processes to SIMCO Payroll bureau service and saving both time and money by reducing the requirement of in-house qualified staff, in-house software and hosting costs, allows you to utilise us as your internal payroll department.  SIMCO's secure handling of your data acting as your data processor ensures you received a transparent service giving you total peace of mind.  You handle the gross to net calculations, and SIMCO manages the rest with all updates available to you via our free online portal.   

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Accredited
Payroll Technicians

SIMCO Business Payroll Accredited CIPP Staff

Specialist Services

Tailored for your Business

Accredited Staff
Our qualified payroll staff understand the complexity of legislation ensuring your payroll service is accurate, timely, and HMRC compliant

Web Portal Features

The self-service application (app) introduces powerful features providing a digital payslip platform where employees benefit from secure anytime twenty-four-seven access, anywhere via their smartphone app, tablet or pc.  The employee app is available to download once their first payslip has been issued via email, and is available via Android or iOS devices.  Your employees and managers are provided with access to a General Data Protection Regulation (GDPR) compliant self-service tool kit, payslip library, user-friendly holiday leave management facility, and employer interface.   The employer will have a full suite of management reports, and confidence that all their important data is secure with SIMCO.

Some of the impressive online features and benefits below

GDPR Compliance

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General Data Protection Register (GDPR), is strongly recommended for businesses to provide a secure self-service system where employees can access the personal information that is stored on them.  SIMCO provides a self-service portal and smartphone app providing employees with remote access to payroll information including payslips, contract details, employee leave calendars, and HR documents.  This will assist you to work towards GDPR compliance by providing this level of additional security.

24/7 Back up

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With SIMCO, you don't need to worry about every backing up.  All data from the bureau, access via your PC, or access via the app is synchronised to the cloud as your access to any feature. SIMCO maintains a chronological history of your access, this enables SIMCO to restore data at any time.  SIMCO has the same backup services ensuring your core data and remote access is always safe and governed by GDPR Standards.

Friendly Interface

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Once an employee opens their app, the home screen interface will show their employment details, holiday leave entitlements, and notifications of payroll documents that have been uploaded, such as their most recent payslip, pension letter, or P11D.  The interface is easy to navigate and retrieve the payroll information required.   The employer can place letters contracts anything they need directly to the employee and confirm when it has been viewed.  

HR Documents

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The employer portal allows you to upload and store sensitive HR documents and confidential employee information, such as company handbooks, employment contracts, company letters or privacy policies.  The employee APP employees will have instant access to these HR documents all in one convenient place.   

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Payslip Access 24/7

Payslips are automatically available on the secure employee portal once the payroll is finalised by SIMCO.  Employees will receive an email notifying them when their payslips are ready to view or download.  Managers can select a date when they want the payslip to be visible on the employee portal.  All payslips are presented in an easy-to-understand way without any confusing jargon.

Notifications

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Should any notification be issued from the employer a smart alert will be issued to the employee on the self-service portal. Employees can access these notifications on the home screen of the app, keeping them up-to-date with annual leave approvals, recent payslips, edits to contact details, or any payroll and HR documents that have been updated.

Request Leave

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With a few clicks employees can request holiday leave on the go with instant access to leave taken and leave remaining.  Leave requests are automatically sent through to the employer or HR Manager.  Once approved, employees will receive an alert on their employee app and via email with a leave notification approval. Their leave entitlements will be automatically updated on the self-service app. 

Payroll Journals

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Using API technology, the software used by SIMCO offers full integration with various accounting software systems, permitting them to communicate with each other.  This facility eliminates the manual export and import process, automating tedious, repetitive, and time-consuming tasks.  SIMCO can also provide you with a manual journal should you prefer.  Please see below some of the accounting packages API works with. Check our home page for a list of accountancy software API currently works with, otherwise, SIMCO can provide you with a CSV. or manual journal.

SIMCO Business Construction Industry Scheme (CIS)

Professional CIS Services

Weekly and monthly processing

Record Keeping

Our qualified payroll staff ensure your

contractor payment and deduction statements are issued to your contractors on time and HMRC informed

Construction Industry Scheme (CIS)

The Construction Industry Scheme (CIS) is a tax deduction scheme that involves tax being deducted at source from payments that relate to construction works.   CIS will apply to payments made by the contractor to a subcontractor. 
Contractors who are registered will have twenty-per cent deducted, while those who are un-registered will suffer a thirty-per cent deduction.  These deductions are paid by the contractor to HMRC as an advance towards their subcontractor's tax liabilities. 

All contractors working in the CIS have to complete and submit a return before the nineteenth of each month, deductions must be advised to HMRC accompanied by payment and deduction certificates issued to your subcontractors(s). 

This is a specialist service fully covered by SIMCO with end-to-end service for CIS.   

CIS

Expenses and
Benefits P11D(b) 

If you're an employer and provide expenses or benefits to employees or directors, you might need to inform HMRC and pay tax and national insurance on them.

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Examples of expenses and benefits include,

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  • Company cars

  • Health insurance

  • Travel or entertainment expenses

  • Child care

  • Fuel

  • Loans

  • Relocation costs

  • Subscriptions and professional fees

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There are different rules for what you have to report and pay depending on the type of benefit or expense you provided.  Contact SIMCO should you have any queries.

SIMCO Business Expenses and Benefits P11D(b) 

Company Car Benefit

Fuel Benefit 

Health Insurance

Relocation Costs

Medical Insurance

Professional Fees

General Data Protection Regulations 

(GDPR)

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SIMCO recognises where there are data and communications, there is GDPR.  Payroll involves a superabundance of sensitive data which must be strictly guarded and professionally managed, not only for our client's peace of mind but to meet the legal requirements of GDPR.  SIMCO has robust policies and procedures in place regarding your data to ensure its security. 

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SIMCO handle a large amount of sensitive employee information and it is one of the key areas of a business that is protected. The changes to data protection policies place greater emphasis on safeguarding personal employee information managed by us. An employer or business is classified as a data controller as they are responsible for the personal data that their business holds. Where business processes their payroll in-house, they are also classified as a data processor. A business that outsources its payroll processing to a third party such as SIMCO in this case, the business owner would remain the data controller and SIMCO would be the data processor.

Employers are required to provide employees with information as to what happens to their data, how long their information will be stored, and details of any sub-processors or third-party data processors who access and manage their data. Employers can include this in the company handbook or on a data protection policy that is displayed in the office.  As part of your employee privacy policy, SIMCO can provide you with ours to complete your legal requirement. ​​Where a contract is not been placed with SIMCO we will issue you an Addendum Data Processor Agreement, in addition to our Terms and Conditions.

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GDPR includes a best practice recommendation that, where possible, organisations should be able to provide remote access to a secure self-service system which would provide an individual with direct access to his or her information, SIMCO's portal does just that.

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Securely sending payslips to employees?

Employees now have greater rights where they can now request access to the information held on them and have the right to have it rectified and in some circumstances deleted. Employees do not need to give consent for their data to be used as part of payroll processing. The GDPR legislation strongly recommends and encourages data processors to send payslips that are fully encrypted and/or password protected and that are deleted from the server after being sent.

A particular concern for many data controllers and data processors is that a payslip would be accidentally sent to the wrong person. This would be a serious issue if the payslip is not password protected or where the same password is used for all employee payslips. This could be considered a breach of the GDPR legislation.

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This service is fully protected with SIMCO from day one.

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